Built for imaging centers & specialty clinics

Stop losing prior auths to spreadsheets and sticky notes

AuthTrackr is an authorization workflow system that replaces manual tracking. Create, assign, track, and manage insurance authorizations — with built-in follow-up alerts, document handling, and reporting.

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AuthTrackr — Auth Requests

Pending

Approved

Denied

Follow-Up Today

Patient	Procedure	Status	Days
M. Thompson	MRI · Aetna	urgent	5d
R. Sanchez	CT Scan · UHC	approved	9d
H. Jensen	PET Scan · Cigna	pending	4d
S. Elliot	Mammography · BCBS	denied	11d

The problem

Prior auth tracking is broken
at most clinics

📋

Authorizations fall through the cracks

Spreadsheets don't send follow-up reminders. Sticky notes get lost. Staff rely on memory — and things get missed.

⏰

Expirations go unnoticed

Approved auths expire while no one's watching. By the time someone notices, it's too late — the procedure has to be rescheduled.

📂

Documents are scattered everywhere

Clinical notes in email, faxes in a pile, auth numbers in a spreadsheet. Staff waste time hunting for what they need.

The solution

One system for everything
authorization-related

✅

Never miss a follow-up again

Every request has a follow-up date. Overdue items turn red automatically. Your team sees exactly what needs attention today — no digging required.

🔔

Expiration alerts built in

AuthTrackr flags authorizations expiring within 7 days. Your team gets ahead of renewals before they become problems.

📎

All documents in one place

Attach PDFs, images, and fax documents directly to each request. View them instantly from the detail page — no more hunting through email.

Everything included

A complete workflow,
not just a tracker

Authorization request management Create and track every request with full patient, procedure, and payer details
Follow-up and expiration tracking Automatic flags for overdue follow-ups and expiring authorizations
Document attachment Upload and access PDFs, images, and fax documents per request
Team assignment and My Tasks Assign requests to staff members — everyone knows what they own
Notes timeline and audit log Every call, update, and status change is logged with timestamp and user
Payer performance reporting See approval rates, denial rates, and average decision times by payer
No IT setup required Start the same day — no EHR integration, no IT approval needed

How it works

Create a request

Enter patient, procedure, payer, and dates. Attach documents immediately.

Assign to your team

Each request gets an owner. Staff see their tasks in My Tasks view.

Track and follow up

Log every call and update. Overdue items surface automatically.

Monitor performance

Reports show payer trends, denial reasons, and approval timelines.

Nothing falls through

Expirations flagged. Follow-ups tracked. Full audit trail maintained.